SYMPOSIUM INFORMATION
FINDING YOUR WAY AROUND SYMPOSIUM
A site map of our venues, a map for the exhibitions walking
tour and a general map of Queenstown will be in your Welcome
Bag. These will also be available at the Symposium Office
at Queenstown Primary School.
REGISTRATIONS
Please complete all the details on the registration forms
provided. Add all lecture, entertainment, workshop and
machine hire costs together to reach your total payment.
Please note that all prices are GST inclusive. Registrations
received by 8 November 2010 will be processed according to
registration number. Those received after this date will be dealt
with on an “as received” basis. All cheques will be banked as
received but acknowledgements and class confirmations will
not be posted until 20 December 2010. Any refund for
overpayment will be returned with your confirmation form.
For methods of payment please see the relevant section on the
registration form.
CANCELLATION POLICY
If you are unable to come to Symposium, refunds are as follows
Notification received by 30th November 2010: full refund less an
administration fee of $35.
Notification received between 1st and 31st of December 2010:
75% refund less an administration fee of $35.
Notification received after 31st December 2010: no refund.
CHANGES TO CLASSES
A fee of $30 will be charged if you wish to change an allocated
class. Any change will be subject to places being available.
REGISTRATION DAY MONDAY 18TH APRIL 2011
Our registration Office will be set up in the Queenstown
Primary School Hall and will be open from 12 noon to 5.30pm.
After this you can register at the Symposium Office in the
Queenstown Primary School Administration block
SYMPOSIUM OFFICE
The Symposium Office will be situated in the Queenstown
Primary School Administration Block and it will be well signposted.
The office will be open from 8.00am to 5.00pm daily
Tuesday 19th April to Saturday 23rd April. There will also be a
notice board at the Symposium Office for notices, class
vacancies and for participants use.
WELCOME BAG
This will be handed out at Registration and will include a mug,
a badge, a map and other surprises.
HOW TO MAKE THE MOST OF YOUR CLASSES
Classes will be held over five days from Tuesday 19 April to
Saturday 23 April 2011.
Class times each day will be:
Morning 9.00am – 12 noon
Afternoon 1.30pm – 4.30pm
Rooms allocated for classes will be open at 8.00am each day
for setting up.
If your class requires a sewing machine and you wish to take
one with you, please ensure that it is clean, oiled and in good
working order (preferably recently serviced). Also bring your
instruction manual, extra bobbins, tool kit, accessories, spare
needles, any special sewing machine feet required for the class,
an extension cord and multi box (named). All classes will need a
regular sewing kit, even if not listed in the requirements. Unless
specified, all fabric requirements are based on the full width of
the fabric (40").
Needs lists will be sent out with class confirmations and will
also be available on the Symposium website.
ACCESS TO CLASSROOMS
If you have a mobility concern please indicate this on your
registration form. We will endeavour to have your classes in
accessible rooms. There is lift access in the Robertson Block at
Wakatipu High School that allows access. All other classrooms
are on the ground floor.
ANGELS
An angel will be allocated to each classroom to assist the tutor
and participants. Please consider volunteering to be an Angel
for a day. There will be provision for this on the registration
form if you are interested. Angel briefing will be 8.15 to 8.30
Tuesday to Saturday.
CATERING
Lunches, morning and afternoon teas are provided for participants
enrolled in full day classes. Half day classes include
morning tea or afternoon tea as appropriate. We will cater for
standard, gluten free and vegetarian needs – please indicate
these on the Registration Form. If your dietary requirements fall
outside of what our caterer can provide, you will need to make
your own arrangements.
COMPLAINTS
Although we hope it will not be necessary, we have set up an
arbitration system (including an Arbitration Panel) to deal with
any serious complaints from participants or tutors. We have
done this in order to ensure Symposium runs smoothly.
If a tutor’s class description and/or needs list is markedly
different from that described, or if you have serious difficulty
with the tutor’s presentation or teaching of a class, you should,
in the first instance, raise the issue with the tutor concerned. If
the problem cannot be resolved you should make a complaint,
IN WRITING, to the Remarkable Symposium 2011 Committee
within 24 hours of the unacceptable incident occurring. If at
least 25% of those enrolled in the class make such a written
complaint the Arbitration Committee will be convened to deal
with the issue.
Similarly, a tutor has the right to complain, IN WRITING, about
any participant whose disruptive behaviour prevents, or hinders,
the delivery of the class. The Arbitration Panel will also be
convened in this instance.
DYE CLASSES - CAUTION
The dye classes will require the use of chemicals. Although
these are safe when handled correctly, people with allergies or
depressed immune systems need to consider the risk of
handling these before registering for the class. As a safety
precaution for everyone, participants must bring along sturdy
gloves and understand that anyone making a dye solution from
powered dye must wear a mask.
EMERGENCY PROCEDURES
Should a continuous bell ring, please follow the emergency
procedures posted in the area where you are. Please make
yourself familiar with these at the beginning of each day or
when you are going into a new area of the venues.
INSURANCE
It is the responsibility of participants to ensure that they have
adequate insurance cover for all their personal property and
equipment.
IRONS
Irons will be available for use in classes. The amount of power
available to each room has been assessed. This determines the
number of irons available to be used in each classroom without
detriment to the power supply of each school. No personal
irons may be used anywhere in the schools.
MOBILE PHONES
Please be considerate of those around you. Please ensure that
your mobile phone is turned off during classes, lectures and all
events.
SCISSOR SHARPENING
A mobile scissor sharpener will be on site during Symposium.
SECURITY AND OVERNIGHT SEWING MACHINE STORAGE
There will be security patrols at both Queenstown Primary
School and Wakatipu High School overnight. An overnight
secure storage will be available at each school for one sewing
machine and one bag per registrant. For your machine and bag
to be accepted, you will need to label each item with your
registration number in characters 3" high, before it can be
accepted. We suggest that you do this before leaving home if
you plan to take advantage of this service.
UFO ROOM
This is a half-day session offered in the morning and afternoon
of each day of Symposium at a cost of $12 per person. The
room will be set up ready for sewing complete with iron and
ironing board. Bring along your unfinished projects and work
on them alongside other quilters. Pre-booking (by selecting it as
a class) is essential if you want to use this space. Sewing
machines may be hired for use in this room in the same way as
for any other workshop. Bring everything you need to work on
your chosen project.
CAFE
We plan to have cafe and coffee facilities available at Wakatipu
High School and Queenstown Primary School.
MASSAGE
Southland Institute of Technology students will provide
massages during Symposium for a minimal charge.
MEDICAL SERVICES
First Aid personnel will be available on both school campuses
for the main part of each day.
EMERGENCY MEDICAL AND DENTAL FACILITIES
MEDICAL
Queenstown Medical Centre
9 Isle St
Queenstown
Ph: 441 0500 Hours 8.30am to 5.00pm
Accident & Medical 9 Isle Street, Queenstown
Monday to Friday – 8.00am to 8.00pm
Saturday & Sunday – 9.00am to 8.00pm
CHIROPRACTOR/MEDICAL/PHYSIOTHERAPY
Queenstown Chiropractic and One on One Physiotherapy
38B Gorge Rd
Queenstown
Ph:4428190
Monday to Friday – 8.30am. to 6.00pm.
Saturday – 9.00am. to 12.00pm.
MIDTOWN MEDICAL CENTRE
1st Floor O’Connells Mall
Camp St
Queenstown
Ph: 44188878
10.00am to 7.00pm, 7 days
DENTAL
For emergency dental services call any of the Dental practices
listed in the local phone book and your call will be forwarded to
the on call Dentist.
PARKING
Accommodation in central Queenstown is within relatively short
walking distance to all Symposium venues. Parking is limited at
both schools. Onsite parking is only available for Merchants,
Remarkable Symposium 2011 Executive Committee and
Mobility Parking Permit Holders (C.C.S. issued). Further
information will be in your welcome bag.
SMOKING
All of the facilities are smoke-free zones. If you wish to smoke
you must leave the school grounds completely and smoke out
on the street. Please bring your own ash receptacle.
TRANSPORT
Transport from the airport to accommodation will not be
provided. There will be on- demand shuttle service between
Wakatipu High School and Queenstown Primary School.
Details of any accommodation transport service will be published
in the last newsletter prior to Symposium and will be
subject to demand.
MERCHANTS’ MALL
Located at Queenstown Primary School
Opening Hours
Monday 18th April - 1.00pm to 5.00pm
Tuesday to Friday - 8.00am to 5.00pm
Saturday - 8.00am to 12.00
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